Manually Reconciling a Purchase Order

This topic is intended for Independent pharmacies only and is not applicable to Rexall pharmacies.

Purchase orders can be reconciled manually, if required.

To manually reconcile a purchase order:

  1. Select More > Inventory > Order Pad.

  2. Select the P.O.'s tab.

  3. Select the supplier from the Viewing P.O.'s for Supplier dropdown.

  4. Select the purchase order that needs to be manually reconciled.

  5. Select Verify PO. The Purchase Order window opens.

  6. In the Invoice Number field, enter an invoice number, if not already entered.

  7. In the Products On Order section, confirm the proper amounts received in the purchase order are entered in the Rcvd Now column.

  8. Select Reconcile. A Confirmation window appears asking how you want to reconcile the purchase order.

  9. Select one of the following options:

    • Zero Received - updates the Rcvd Now columns for the open items to 0. No inventory is added. The purchase order closes.

    • As Received - updates the inventory for the open items according to the quantities entered in the Rcvd Now column. The purchase order closes.

    • Cancel - aborts the manual reconciliation. The purchase order remains in a SENT status.